This Catering & Coffee Service Agreement (“Agreement”) is entered into by and between S+S Coffee Bar (operating via Miamicoffeecatering.com, hereinafter “Company” or “Caterer”) and the client (“Client”) accepting an issued proposal, quote, or invoice.
By submitting a deposit or full payment, the Client expressly acknowledges, understands, and agrees to all terms and conditions outlined below.
The Company agrees to provide mobile specialty coffee catering and beverage services as specified in the agreed-upon quote, proposal, or invoice (“Services”).
Event details (date, timing, guest headcount, location) are established in the Client’s inquiry and final quote confirmation.
Any modifications to event details must be submitted in writing to the Caterer at least 7 days prior to the Event date. The Company reserves the right to adjust pricing or apply surcharges if guest counts or scope increase significantly.
3.1 Non-Refundable Deposit: A non-refundable deposit equal to 50% of the total service quote is required upon acceptance of this Agreement to secure the Event date.
3.2 Final Payment: The remaining balance must be paid in full at least 7 days prior to the Event date, unless explicitly governed by a separate Net 30 or written contract signed by the Company.
3.3 Late Payments: Balances unpaid by the due date are subject to a $50 late fee plus 1% interest per week (4% monthly) until paid in full. Services may be withheld or postponed if balances remain outstanding.
The Caterer requires clear, unobstructed access to the Event venue at least 1 hour before the scheduled service start time for setup, and 1 hour following service completion for breakdown and load-out.
The Client is solely responsible for securing all necessary venue permissions, permits, parking access, and covering any venue fees.
The Client must provide a dedicated 120V / 15-amp electrical circuit per espresso machine. The Caterer will supply heavy-duty extension cords and power strips.
If adequate power is not provided, the Caterer will not be held liable for limited service, operational failure, or equipment damage, and no refunds will be issued.
For outdoor events, services require safe, covered setup conditions. Service will only be rendered if there is no chance of rain and ambient temperatures remain strictly between 40°F and 90°F to prevent espresso equipment failure.
The Client assumes all weather risks. No refunds will be provided for adverse weather conditions or cancellations resulting from climate factors.
7.1 Matte Sticker-Branded Cups: Custom matte stickers produced for hot and iced coffee cups require final artwork submission by the agreed deadline. Once printed or applied, custom sticker fees are strictly non-refundable.
7.2 Fully Imprinted Cups: Custom direct-printed cups require full upfront payment prior to production and are subject to manufacturer lead times. Once artwork is approved, production fees are 100% non-refundable.
8.1 Deposit Policy: The initial 50% deposit is non-refundable upon cancellation by the Client.
8.2 Payments Exceeding Deposit: If cancellation occurs 30 days or more prior to the Event, payments made beyond the initial 50% deposit will be refunded. If cancellation occurs within 7 days of the Event, all payments are non-refundable.
8.3 Rescheduling: Single-day event rescheduling requests require at least 72 hours' advance written notice; multi-day events require 7 days' notice. Rescheduling is subject to Company availability. All custom-branded materials purchased remain the Client's financial responsibility.
9.1 Insurance: The Company maintains general liability insurance covering catering operations.
9.2 Indemnification: The Client agrees to indemnify and hold harmless S+S Coffee Bar and its staff from any property damage, loss, theft, or guest injury resulting from the Event, except in cases of gross negligence by the Company.
9.3 Limitation of Liability: The Company’s total cumulative liability for any claim shall not exceed the total amount paid by the Client under this Agreement.
10.1 Marketing & Media: Unless requested otherwise in writing prior to the Event, the Company reserves the right to photograph and film event setups for portfolio and promotional use.
10.2 Governing Law: This Agreement is governed by and construed in accordance with the laws of the State of Florida. Any legal proceedings shall be held in Broward County, Florida.
10.3 Entire Agreement: This Agreement constitutes the entire agreement between the parties, superseding all prior written or oral communications.
By remitting payment for a deposit or invoice issued by S+S Coffee Bar / Miamicoffeecatering.com, the Client confirms that they have read, understood, and agreed to all terms and conditions set forth in this Catering Service Agreement.